The Art of Joomla

Tutorials by Andrew Eddie for Joomla!® developers, site implementers and artisans - twittergoogle+ • facebook

While Joomla does provide some access control for editting frontend articles, it is severely limited.  There are three permission types, Authors, Eidtors and Publishers.  Authors can submit but only edit their own articles.  Editors can submit and then edit any article.  Publisher can edit and publish any article.  Content Manager serves to increase the options available to site masters by allowing edit access controls related to the category or articles.  With Content Manager you can avoid the use of the broad-brush groups like Author, Editor and Publisher altogether.  Using JXtended Control you can create totally new user groups to provide finer grained edit control over your frontend users.


Is the server that your web site is running on using PHP5?  If not, you cannot use this extension!

Before you start using Content Manager, it is important to know that it relies of two other extensions.

You must first install the JXtended Libaries plugin (this is a plugin that supports extended framework features) and the JXtended Control component (this component gives you extra access control abilities) from  You need to register at the site to be able to download the extensions or there are courtesy links on the main product page under Requirements.



Download the single extension package from the Art of Joomla project site.

Install the single package using the Joomla installer.

Log into the Joomla 1.5 Administrator.

Select Extensions -> Install/Unistall from the menu.

Click Browse and select the extension package you downloaded.

Click Upload & Install File (alternatively use the other installation methods available if desired).

If you accidentally install Content Manager first, don't panic.  Just uninstall it, install the JXtended Libaries plugin and the JXtended Control component, then reinstall Content Manager.

Optinally, you can also install the JXtended WYSIWYG editor.  Content Manager integrates with the templates button in this editor to allow you to insert prewritten text in your article.

How to Use Content Manager

Content Manager relies on some Administrator configuration, and frontend components and modules to give you extended control over who users can edit articles on your Joomla web site.

The frontend relies on a page called a Control Panel.  This is a page that is able to display HTML markup as well as Joomla modules.  You can customise these pages to suit the needs of users that maintain articles on your site.  You can restrict access to the Control Panel to particular groups of users.  Then, you can restrict your users to be able to work with articles in particular categories, and also restrict what parts of an article they can change (such as the published state).

The Administrator provides three features.  It gives you the ability to configure the frontend Control Panels, it gives you the ability to configure the access controls for your users, and it optionally gives you the ability to configure Editor Templates that integrates with the JXteneded WYSIWYG editor (it provides you with a list of template snippets that you can insert into your article).

Finally you can extended the access controls by adding new user groups with JXtended Control which allows you to give different permissions to different groups of users for articles in specific categories.

Control Permissions by User Groups

Content Manager and Control works on the principle that permissions are defined at the User Group level.  You will need to define a new user group for each specific set of actions you want to grant on selected categories.  For example, for a typical news site you may have a number of editors that you want to restrict rights for several categories each (probably all categories in an individual section).  Let's say you have a Business section (a Joomla section) and a Sports section.  Each of these sections have a number of categories.  The process for configuring Control and Content Manager to divide the users that can maintain content in each section, and also have an editor-in-chief over them all is as follows:

  1. Go to the JXtended Control backend component
  2. Create three new groups under the existing Registered user group - Business Editor, Sport Editor and Chief Editor.
  3. Assign the appropriate users to those new groups.
  4. Go to the Content Manager backend component and select Access Control.
  5. Create the first of three Type 2 rules.
  6. Select the Business user group.
  7. Select the actions you want them to perform (probably create and edit articles).
  8. Select all the categories in the Business Joomla section.
  9. Save this first rule.
  10. Create a second Type 2 rule.
  11. Select the Sports user group.
  12. Select the actions you want them to perform (probably create and edit articles).
  13. Select all the categories in the Sports Joomla section.
  14. Save the second rule.
  15. Create the last Type 2 rule.
  16. Select the Chief Editor user group.
  17. Select the actions you want them to perform (probably all the available actions).
  18. Select all the categories that you want them to control.
  19. Save the last rule.

You can repeat this process for as many times as is appropriate to give your site the required granularity of access control on your articles.

At this stage we do not include features to control access at the individual user level.  This is done for performance reasons and is a compromise to allow for a slightly less complex user interface for configuring the rules.  However, you can workaround this limitation by creating a special user group for each user you need to grant individual access to.

Frontend Management

Central to the frontend management of articles in the Content Manager Control Panel.  This is a fully configurable page using the same markup as the main Joomla template and allows you to include HTML and jdoc:include markup.  Content Manager ships with a number of useful modules that all work on the articles and categories that the user has access to.  These include a simple search form, a module that allows you to create new articles, and one that allows you to list articles (such as your most recent new or modified articles).  You can of course include any other frontend modules that are installed on you web site.

The Control Panel is complimented by a context aware Toolbar module.  This module works around is aware of the permissions you have given the user in Content Manager's backend and only displays if they have access to the frontend component.  It also is aware when you are viewing an article, allows you to edit it if the user has permission, or create a new article in the same category if that is allowed.

With that brief introduction, it's appopriate to look at each feature in detail.

Control Panels

Content Manager gives you the ability to configure control panel pages made up of standard Joomla or Content Manager modules.  The control panels use the same markup that is available to the Joomla template.  You can include HTML and also load modules using the jdoc:include tags.

Content Manager comes with two sample Control Panels.

The Typical Editor sample shows you the markup to include some typical modules the provide a useful interface for most cases.  It includes the Content Manager Search module, a module that displays the Categories in which you can create new articles, a module showing your most recently added articles, and a module showing your most recently modified articles.  The advantage with this sample is that you can configure all the parameters of the modules manually.  It is a good example to start with and get a feel for what Content Manager can do.  The disadvantage is that you need to know what those parameters are.  To configure modules in the normal way using the Module Manager, use the next sample.

The Standard Position Loader sample shows you the markup that is required to load modules in a specifc position.  To use this Control Panel, you would configure modules in the Module Manager to display in a position named contentmanager-cpanel.  You would use this sample if you want to control the module parameters with the Module Manager.

Creating a New Control Panel

You should first use the samples provided, particularly if you do not have experience with Joomla template markup.  Once you have some experience working with them, you can move onto designing your own.

To create a new Control Panel, select Control Panels from the Linkbar and then click New in the Toolbar.

Enter a descriptive title for the Control Panel.  Press the tab key and the alias will be automatially populated for you.

In the Control Panel Body you can provide any markup that would be valid in a Joomla template.  There is a dropdown list of snippets that you can use for many common cases.  It gives you sample code for including invidual modules as well as to display modules in a position.

Optionally provide details in the Meta Description and Meta Keywords fields.  There is no great SEO benefit to providing these as Control Panels will likely only be available to registered users.

Finally, click Save in the Toolbar and your new Control Panel will appear in the list.

The Control Panel page has an integrated trash manager.  Note that you can only delete items from trash when the state filter is set to Trash.

Configuring Access Controls

There are two types of rules that Content Manager uses to control who can access the appropriate features.

Firstly, there is the rule that allows access to the frontend Control Panel.  We need this because we cannot limit this from Joomla's built-in access controls.  This type of rule is called a Type 1 Rule.  You generally only need one Type 1 Rule as this is simply to allow users access to the frontend component.

Secondly, we can restrict the categories for articles that the user can edit, and also the permissions they are allowed.  This type of rule is called a Type 2 Rule.  You will likely have several Type 2 Rules depending on the granularity by which you want to allow users access.

To configure the access controls for Content Manager, click Access Control in the Linkbar.

Controlling Access to Content Manager - the Type 1 Rule

There is one Type 1 Rule pre-installed with Content Manager.  This rule controls the groups of users that you want to give access to the frontend Control Panel and all the associated features that comes with the component.  Only one of this type of rule is required but you may need to add extra user groups to the rule from time to time.  To edit this rule, click the linked title.

Each rule has a descriptive title and two settings that affect how the rule is applied.

The Allowed setting can affect whether this rule Allows or Denies access to the user.  Generally it is set to Allow.

The Enabled setting affects whether the rule is actually to be evaluated or not.  Generally rules are enabled, so the Yes setting will be selected.

In the Permissions tab there are two areas, one area to select the user groups that are affected by the rule, and one to select what actions users in those groups can perform (or denied from performing if Allowed is set to Deny).

There is only one type of action available called Access.  So, for the user groups you select, they will be given access to the frontend Control Panel for Content Manager.  Select the additional user groups that you want to have access to the Control Panel.  Note that you can use JXtended Control to create new user groups for you site.

If you want to give public users the ability to submit content, then you also need to select the Public Frontend group in the User Groups list.

Click Save in the Toolbar when you are finished configuring the form.

Special Note About the Type 1 Rule

If you create new user groups using JXtended Control, you must also give these groups permission to access Content Manager in this rule otherwise they will not be able to use it.

Controlling Access to Permissions - the Type 2 Rule

Once we have establish which users have access to the frontend Control Panel, we have the ability to tune what they can and cannot do.  We do this by setting up Type 2 Rules.  Click New Type 2 in the Toolbar.

You can see this page is very similar to the Type 1 rule, but there are now three sections in the Permissions area and there are more actions available to you.  The Assets box shows you a list of the categories you have created on you site.  So, with this type of rule, we are able to define what actions a user in a group can perform on articles in one or more categories.

These are the actions that are available:

  • Create Articles: This allows the user to create new articles in the selected categories.
  • Edit Articles: This allows the user to edit existing articles in the selected categories.
  • Publish Articles
  • Trash Articles

Within the article edit form and for either creating a new article or modifying an existing article, there are a number of sub-permissions:

  • Edit Article Access: This allows the user to modify the Access Level of the article.
  • Edit Article Author: This allows the user to change the Author of the article.
  • Edit Article Parameters: This allows the user to modify the Parameters of the article.

When you are satisfied with the combination of user groups, actions and categories, click Save in the Toolbar.

You can configure any number of Type 2 rules.

Preparing the Frontend

There are a number of ways to set up your environment to use Content Manager from the frontend.  The quickest and easiest way is to simply add the Content Manager Toolbar module.

Adding the Toolbar Module

Go to the Module Manager by selecting Extensions -> Module Manager from the Administrator Menubar.  Click New in the Toolbar.

Select Content Manager - Toolbar from the list.

Give the module a title that will help you find it again.

The module should be placed in a position that has the none module style so it doesn't matter whether the title shows or not.  If in doubt, set Show Title to No.

The best position for the module will depend on your site template.  A position just above the component output is usually the most suitable.  If your template does not have a suitable position, you might like to add the following code in an appropriate location:

<jdoc:include type="modules" name="toolbar" style="none" />

Set the Access Level to Registered.  The Type 1 Rule will do the rest of the access check for you and only display the Toolbar if the user has permission to see it (in Joomla 1.6 you will actually be able to create a new Access Level).

In the Module Parameters, change the Control Panel setting to Typical Editor.  This gives you a preconfigured Control Panel that gives you a feel for what the Control Panel can do.

Click Save in the Toolbar when you are done.

Using the Control Panel

It is finally time to turn our attention to the frontend site.  Login to your site.

Providing the rules and Toolbar module are configured correctly, you should see the Toolbar appear above your content (depending on the actual module position you use of course).  Click the Article Control Panel Link.

You should see a two column layout (if there is not enough room in the component area of the template, it could display as one column).  There are four modules displaying.

On the left there is a Search module that allows you to find articles you have permission to work with.  Beneath that is a module that shows you links to the categories under which you are allowed to add articles.  Click any of these links to create a new article in the category.

On the right are two variations of the same module.  The top shows you the new articles you own.  If the title is linked, then you have access to edit the article in that category.  The titles that aren't linked mean that you have probably had permission to create an article in the category, but not modify it.  Below this modules is a similar listing only showing you the articles you created and have most recently modified.

Creating an Article

Click one of the category links to create a new article in that category.  Please note that the page will open in full-width mode.  If the font looks a bit strange, please contact your template provider and as them to fix their component.php file.

While organised in a slightly different way, the elements of the screen should be quite familar.



 When you have filled out the appropriate details, click Save.

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